Access Coral Gables Public Records

Coral Gables public records are available through both the City of Coral Gables and the Miami-Dade County Clerk of Courts, which serves the 11th Judicial Circuit. Court case files, official recorded instruments, and property documents tied to Coral Gables are maintained by the Miami-Dade Clerk at miamidadeclerk.gov. City records such as permits, commission minutes, and code enforcement files are held by the city. Under Florida's Chapter 119, any person can request access to these records.

Miami-Dade County Clerk of Courts

The Miami-Dade County Clerk of Courts is the primary source for Coral Gables court records and officially recorded documents. Juan Fernandez-Barquin, Esq. serves as Clerk and Comptroller. The office is at 73 W Flagler Street, Suite 242, Miami, FL 33130. You can call (305) 349-7333 or send written public records requests by email to cocpubreq@miamidadeclerk.gov. Mail requests go to Records Management, Miami-Dade County Clerk of Courts, P.O. Box 14695, Miami, FL 33101.

The Miami-Dade Clerk's online system is one of the most capable in Florida. Through the main portal at miamidadeclerk.gov, you can search civil, family, probate, and criminal court records, look up official recorded documents for Coral Gables properties, submit public records requests with online tracking, and access traffic case records. The Clerk also offers advanced account options for businesses and government users who need frequent access, with case bookmarking and notification features.

For official recorded instruments tied to Coral Gables addresses, the records search page at miamidadeclerk.gov/clerk/records.page is the right place to start. Deeds, mortgages, liens, releases, and similar documents can be searched by party name, document type, or recording date range. These are public records under Florida law and do not require any special authorization to view.

The Miami-Dade Clerk records search page is the main tool for looking up official recorded documents and property instruments connected to Coral Gables addresses.

Coral Gables City Records

Coral Gables maintains its own city government and a separate set of municipal records. The City of Coral Gables is known for its strong planning and development review process, which generates a substantial volume of permit, zoning, and land use records. Building permits, site plans, variances, board of adjustment decisions, and historic preservation records are all city records. So are city commission meeting minutes, resolutions, and ordinances.

The Coral Gables Police Department is a city agency, and police records like incident reports are handled through the police department's records section, not through Miami-Dade County or the county clerk. This distinction matters when you know you want a police report but are not sure where to ask.

City records requests go to the City Clerk's office at Coral Gables City Hall. No form is required. No reason is required. Florida law just asks that you describe what you want clearly enough for staff to locate it. Responses should come as quickly as possible. Simple requests are often handled the same day. Larger or more complex ones may take a few business days.

Note: Coral Gables has a well-developed city government system, which means it maintains a wider range of city records than many smaller cities.

Miami-Dade Public Records Request Process

Miami-Dade County provides a formal online public records request system at miamidadeclerk.gov. You can create an account, submit a request, and track its status through the portal. This is the most efficient way to handle formal requests with the county clerk. Requests submitted through the portal are logged and tracked, which creates a paper trail if there are any problems.

The Miami-Dade County government also maintains a separate directory of public records custodians for each county department. If you need records from a specific county department other than the Clerk, visit miamidade.gov to find the right contact. Departments with designated custodians include County Attorney (305-375-5151), Corrections and Rehabilitation (786-263-5892), Fire Rescue (786-331-4902), and others.

State Resources for Coral Gables Records

Florida state-level resources can also help with records searches tied to Coral Gables. The Florida Department of Law Enforcement at fdle.state.fl.us handles state criminal history records and FDLE documents. The Florida Department of State at dos.fl.gov covers records from state agencies. These are separate from local records and require different requests.

For statewide court record searches, myfloridacounty.com lets you search across all Florida counties at once. The Florida Clerks of Court directory at flclerks.com links to every county clerk in Florida. The Florida Attorney General's open government resources at myfloridalegal.com explain your rights and offer free mediation if a request is denied. The AG's mediation line is (850) 245-0140.

Coral Gables Records Contact Information

Nearby Cities

Other cities in the Miami-Dade area are subject to the same state records law and use the same county clerk system.

Miami-Dade County Records

Public records for Coral Gables are maintained by the Miami-Dade County Clerk of Courts. Visit the county page for full office details and search tools.